Executive Assistant/Personal Assistant

Posted 11 July 2024
LocationNew South Wales
Job type Contract
DisciplineCustomer Experience

Job description

Our Client based in Lucas Heights is currently looking for a Executive Assistant or Administrator Lead.

- 6 Months contract

- Must be based near Lucas Heights

- Must be Australian Citizen

Key Accountabilities:

  • Manage diary and correspondence for the CIDO, including scheduling and preparing meeting materials.
  • Act as the first point of contact for the CIDO.
  • Support the IT Senior Leadership team with diary management, meeting coordination, and minute taking.
  • Prepare and edit correspondence, reports, and presentations.
  • Implement and manage internal IT communications in line with strategy.
  • Administer project, capex, and operational budgets, ensuring compliance with forecasts.
  • Analyze financial reports and develop briefs to meet deadlines.
  • Manage staff recognition and role model programs for the IT group.
  • Coordinate internal and external events, including quarterly IT Staff Forums.
  • Oversee accounting, purchasing, and office maintenance activities for the IT group.
  • Manage travel and accommodation for the IT group.
  • Identify opportunities to enhance efficiency for the CIDO and IT Senior Leadership Team.
  • Undertake additional duties as required.

Decision Making:

  • Assess multiple options to identify the best choice for specified goals.
  • Determine key work priorities and consult with the IT Department Manager on complex issues.
  • Follow levels of authority as approved by the Chief Executive Officer.

Key Challenges:

  • Maintain up-to-date knowledge of policies, processes, and relevant statutory requirements.
  • Engage with stakeholders to provide input and advice on operational issues.
  • Manage and prioritise tasks in a high-profile environment while meeting tight deadlines.
  • Influence and negotiate with the senior leadership team to ensure adherence to policy and processes.
  • Identify and communicate complex issues with conflicting priorities to keep the senior leadership team informed.

If you are an Australian Citizen with the following skills, Please apply through the link below and we will get in touch with you.